Creating and Managing Workspaces in Postcards

A Workspace is a separate home for one team and its work. Each workspace holds its own set of projects, custom modules, Brand Presets, and image library, along with its own team of collaborators and its own subscription.

Your account isn't limited to a single workspace. You can belong to several at once, for example, one for your own projects and another for a client's, and switch between them at any time from one login. Whatever workspace you're currently in determines everything you see and what you're allowed to do: its projects, its plan, its limits, and your role within that team. Nothing leaks between workspaces, so each team's work stays cleanly separated.

This guide covers everything you can do with workspaces: creating them, switching, inviting people, billing, and moving projects between them.

Workspaces at a Glance

One account, unlimited workspaces. Create as many as you need, there's no limit, on any plan — or get invited to others, and switch freely between them.
Each workspace is self-contained. Projects, custom modules, Brand Presets, and images belong to the workspace you're in, never shared across workspaces automatically.
Each workspace has its own subscription. A plan applies to the workspace, not to you. You can sit in a free workspace and a Pro workspace at the same time.
Your role can differ per workspace. You might own one workspace and be an editor in another.
You always have one default workspace that can't be deleted and that you can't be removed from.

Your First Workspace (Onboarding)

What you see the first time depends on how you arrived:

New users — after signing up, you'll see a short onboarding screen, then a screen to create your first workspace.
Existing users — after the feature rolls out, you'll see the onboarding screen once. Your existing projects aren't touched; they're gathered into your default workspace.
Invited users — you'll see the onboarding screen and land directly in the workspace you were invited to.

On the onboarding screen, add your avatar, confirm your name, and tell us what type of work you do.

Creating a Workspace

Any Postcards user can create their own workspace, at any time.

Click the workspace name at the top-left of the dashboard to open the workspace switcher.

Click Create New Workspace.

Add a Company Logo (optional) and a Workspace Name, and optionally your Company Website.
Under Invite to Collaborate (optional), enter teammates' emails and assign each a role. You can skip this and invite people later.
Click Create Workspace.

Important: A new workspace starts on the free plan with its own subscription. Upgrading one workspace does not upgrade your others.

Switching Between Workspaces

Click the workspace name at the top-left to open the switcher.
Select the workspace you want to enter.

Your choice is remembered; Postcards keeps you in that workspace until you switch again.

The active workspace controls everything you see: projects, image library, custom modules, plan limits, and permissions.

Tip: If you open a direct link to a project that lives in another of your workspaces, Postcards automatically switches you into that workspace so you can open it.

Inviting Collaborators and Roles

You can invite teammates while creating a workspace or later from within it. Each person is assigned a role that controls what they can do in that workspace and a person can hold different roles in different workspaces.

For the full breakdown of invitation methods, available roles, and what each role can do, see Inviting and Managing Teammates in Postcards.

Important: Every member of a workspace works under that workspace's plan. If a workspace is on Pro, its members get Pro features while working in that workspace — but only there, not in their other workspaces.

Subscriptions and Billing

This is the most important thing to understand about workspaces:

Each workspace has its own subscription. Plans are tied to the workspace, not to your user account.
You can belong to several workspaces on different plans at once — for example, a free personal workspace and a Pro client workspace.
The active workspace determines which plan, limits, and features apply at any given moment.
When a workspace's owner changes, the subscription transfers along with ownership to the new owner.

Transferring Projects Between Workspaces

You can move a project from one workspace to another. You don't have to be the workspace owner to do it; any Editor (or the owner) can transfer projects; Viewers cannot.

On the dashboard, hover over the project and click the ••• (more) menu.
Choose Transfer To Workspace.

Select a destination workspace.
Choose your options:
- Keep a copy in current team — leaves the original untouched in the source workspace.
- Open destination team after move — switches you to the destination workspace once the transfer finishes.
Click Transfer Project.

Important: Images and fonts carry over with the project to the destination workspace, so your design stays intact after the move.

Managing a Workspace

Open Workspace Settings from the left sidebar to manage a workspace

Click the ••• (more) icon next to the workspace name at the top to manage it. The options you see depend on your role in that workspace.

If you own the workspace, you can:

Copy Invite URL — grab a shareable link to invite people into the workspace.
Rename the workspace.
Change icon — upload a new workspace image (.png or .jpg ).
API Keys — view and manage the workspace's API keys.
Delete — permanently remove the workspace.

If you're a member (Editor or Viewer), the menu has a single option:

Leave Team — remove yourself from the workspace.

Managing Members and Roles

Workspace owners manage the team from the members panel, where each person is listed with their email and a role dropdown (e.g., Editor). Change a member's role from that dropdown, or invite new people in one of two ways — by email (each emailed Editor is a paid seat, billed monthly) or with a shareable invite URL (unlimited and free), both available from the members panel. For the full breakdown of roles and what each can do, see Inviting and Managing Teammates in Postcards.

Leaving vs. deleting: Leaving removes only you and keeps the workspace intact for everyone else. Deleting (owners only) removes the entire workspace and its contents for the whole team.

You always keep one default workspace that can't be deleted and that you can't be removed from. If you're ever removed from a workspace, Postcards returns you to your default workspace.

Important: Deleting a workspace also removes its projects, images, and other content. Before deleting, move anything you want to keep into another workspace (see Transferring Projects above) — otherwise it's gone with the workspace.

Frequently Asked Questions

Can I be part of more than one workspace?

Yes. A single account can belong to as many workspaces as you like and switch between them freely.

If I upgrade to Pro, do all my workspaces become Pro?

No. Subscriptions are per-workspace. Upgrading one affects only that workspace.

Do my teammates need a paid plan to work in my Pro workspace?

No. Plan benefits come from the workspace, so members get that workspace's plan while working in it.

Is there a limit on how many workspaces I can have?

No. You can create as many workspaces as you need, and it doesn't depend on your plan.

What happens to my projects when the feature launches?

Nothing is lost. Your existing projects are grouped into your default workspace and stay exactly as they were.

Can I move a project to a workspace I don't own?

Yes, transfers don't require you to be the workspace owner. Images and fonts move with the project.

What happens to the subscription if a workspace changes owner?

It transfers to the new owner along with the workspace.