Inviting and Managing Teammates in Postcards

A teammate is an additional person who can help you create or enhance your newsletter projects. Teammates are invited into a workspace — a dedicated space with its own projects, team, and subscription. A single Postcards account can belong to many workspaces at once, so inviting someone (or being invited) doesn't affect anyone's existing account or projects. For a full overview, see Creating and Managing Workspaces in Postcards.

Important: Editor seats and plan limits apply per workspace. Each workspace has its own subscription, so seats or an upgrade in one workspace don't carry over to your others.

Teammate's can be given different roles:

Owner — full control of the workspace: edits workspace settings, manages plan and billing, changes member roles, invites people directly as Editors, creates API keys, and deletes the workspace. Ownership can be transferred to another member.
Editor — can create and edit projects, manage images, create API keys, and share the workspace invite URL (new joiners come in as Viewers).
Viewer — can view projects and share the workspace invite URL (new joiners come in as Viewers). Cannot edit or create projects, create API keys, or change member roles.

Ways to Invite a Teammate

Open Workspace Settings from the left sidebar and go to the Members tab:

Or use one of these shortcuts:

Click the + (plus) icon in the top bar to jump straight to the Members tab.

Click your avatar in the top-right and select Workspace Settings.

From there you have two ways to bring new people into your workspace.

Invite by Email

Enter the person's email, choose a role (Editor or Viewer), and click Invite by Email.

They'll receive an email invitation and appear as Pending until they accept

Each Editor you invite counts as a paid seat, billed monthly based on your workspace's plan (see Pricing and Limits below).
Viewers are always free and don't count against your Editor seats.
Only the Owner can invite people directly as Editors.

Invite with URL

Copy the shareable link and send it via Slack, email, or any channel you prefer.

The invite URL is unlimited and free to use. Anyone who joins through the URL comes in as a Viewer by default. The Owner can promote them to Editor later from the Members tab.
Any workspace member (Owner, Editor, or Viewer) can share the link.
To invalidate the current link, click the regenerate icon next to it. The old link stops working immediately, and a new one takes its place.

Invitation Process

When you send an invitation, the teammate's status appears as Pending until they confirm via email. If you invited the wrong person, click the ••• (three-dot) menu on their row to delete the pending invite.

Once accepted, the teammate is added to the workspace with the role you assigned. Their existing account and workspaces aren't affected; Postcards accounts can belong to multiple workspaces at once, and each workspace's content, plan, and role are kept separate.

Pricing and Limits

Editor seats and pricing apply per workspace — each workspace has its own plan and its own seat count.

Start — unlimited free Editors. Ideal for open collaboration and small teams.
Plus — 1 free Editor seat included.
Pro — 3 free Editor seats included.

Need more Editors on a paid plan? You can add extra seats at any time, billed to that workspace's subscription — see the pricing page for current rates. Viewers are always free and unlimited, on any plan.

Owners: you can see how many additional Editor seats your workspace is currently paying for at any time — open Workspace Settings → Workspace tab and check the Additional Seats field on the Plan card. Every paid Editor beyond your plan's included seats shows up in that count.

Because plans are per-workspace, you can, for example, keep a Start workspace for personal projects and a Pro workspace for client work at the same time, each with its own team and seat allowance.

Role Changes

A member's role controls what they can do inside a workspace, and a person can hold different roles in different workspaces.

Owner — full control: workspace settings, plan and billing, member roles, API keys, and workspace deletion. Every workspace has exactly one Owner.
Editor — create and edit projects, manage API keys, invite others via the shared URL, and leave the workspace.
Viewer — view projects, invite others via the shared URL, and leave the workspace. Cannot edit projects or manage API keys.

Changing a member's role

Only the Owner can change roles. Open Workspace Settings → Members, click the role dropdown next to a member, and pick a new role.

Transferring ownership

To hand over a workspace, open the same role dropdown for the member you want to promote and select Owner. The subscription transfers along with ownership.

If you make them the owner, you lose all access to the project and will only have the role they assign you afterward.

This is ideal when handing over work to a client.

Removing a member

Owners can remove a member from the workspace using the ••• (three-dot) menu on their row.

Working with Teammates Inside a Project

Once a new editor joins and accepts the invitation, and is inside the project, you will see their avatar on the top-right corner of the project thumbnail in the main dashboard.

Inside the project:

The editor’s avatar will appear in the top dark bar, with a colored border. Each editor is assigned a unique color for easy identification. Click an avatar to see what that person is currently working on.

To prevent accidental overwrites, individual text blocks lock while another teammate is editing them.

Collaboration in Postcards works on two layers: live editing (covered here and in Real-Time Collaboration) and Comments, where teammates leave threaded feedback pinned to specific parts of the design. See How to Use Comments in Postcards for the full guide.